Job Purpose

The Engagement and Opportunities Coordinator (Societies & Events) will be responsible for delivering high-quality support for all societies and co-curricular events that strengthen student community. The role is based primarily at Greenwich, with collaborative delivery across Avery Hill and Medway as required.

This student-facing role empowers society leaders, enhances participation, and delivers inclusive, student-led activity that connects students through creativity, culture, and collaboration

Reports to: Campus Engagement & Opportunities Manager - Greenwich

Responsible for: Supervising student staff and volunteers (Student Leaders)

Department: 

This student-facing role sits within the Engagement and Opportunities department, with other key areas consisting of; Societies, Sports, Activity Programmes (Give it a Go & Global Greenwich) and Front of House. Together, we provide a high-quality service for students across our three campuses, that they can shape, steer and be at the heart of.

1. Duties and Key Responsibilities

Societies Development and Support

• Act as the first point of contact for all societies, supporting committee members to effectively manage their groups and deliver engaging activity.
• Maintain a strong focus on developing and sustaining student media and volunteering (RAG) initiatives, supporting students to create impactful projects that contribute to community, creativity and leadership development
• Oversee the full lifecycle of societies from creation and ratification to handover and elections, ensuring all systems and databases are accurately maintained.
• Provide training, resources, and tailored guidance to society leaders, focusing on reducing administrative barriers and increasing student-led creativity.
• Support society events, trips, and collaborations, ensuring adherence to GSU policies including Health & Safety and External Speaker procedures.
• Facilitate society development sessions, drop-ins, and networking opportunities that encourage cross-group collaboration.
• Work with societies to embed inclusion, representation, and wellbeing across activity planning.
• Support student groups to recognise and apply the skills and knowledge gained through their involvement — helping them to develop as leaders and members, and to progress personally and professionally beyond university.
• Support recognition and reward of student leaders through awards, tiering, and showcase event

Event Design and Delivery

• Plan, coordinate and deliver impactful co-curricular events that promote belonging and community on campus, enhancing student wellbeing and connection.
• Lead delivery of key GSU activity programmes including Give it a Go and Global Greenwich, stimulating new student group/community formation and cross-cultural celebration.
• Co-create events with societies and student networks, ensuring programming reflects student interests and diversity.
• Support the delivery of major GSU events such as Welcome (September & January), Activities Awards, Student-Led Teaching Awards, and seasonal campus events.
• Support internal and external GSU events as required — including the annual Staff Planning Conference — providing operational and administrative assistance to ensure smooth delivery.
• Supervise and support student staff and volunteers assisting with events, ensuring appropriate training and development opportunities.
• Work with Marketing and Communications to effectively promote events and increase visibility across channels.

Monitoring and Evaluation

• Maintain accurate records of society activity, event participation, and satisfaction data.
• Analyse engagement trends and produce reports to inform planning, highlighting growth areas, barriers, and success stories.
• Embed student feedback mechanisms into events and society activity, ensuring insights are acted upon.
• Contribute to Membership Services operational planning, feeding into annual evaluation and award submissions.

Budget and financial management

• Manage allocated society and event budgets, ensuring transparent, efficient, and compliant use of funds.
• Support student committees in understanding financial procedures, budget planning, and grant opportunities.
• Process invoices, payments, and reimbursements in line with SU financial policies.

Partnership and Collaboration

• Build strong working relationships across GSU teams (Commercial, Sport, Marketing, Representation) to ensure aligned delivery and shared success.
• Liaise with University partners (Facilities, Student Services, SAS) to support event logistics and maximise student participation.
• Collaborate with external partners where relevant to enhance the quality and reach of GSU activity.
• Promote the achievements of societies and GSU events across University and external channels.

General Responsibilities

• Represent and be an ambassador for Greenwich Students’ Union
• Be flexible and carry out other associated duties as may arise, develop, or be assigned in line with the broad remit of the position
• Maintain and improve competencies through continuous professional development.
• Abide by organisational policies, codes of conduct and practices
• Support and promote liberation, diversity and equality of opportunity in the workplace
• Treat with confidentiality any personal, private, or sensitive information about individual organisations and or clients or staff and Project data
• Actively seek better ways to assist GSU in its effort to become a more sustainable workplace

2. Personal Specification

Experience

• Experience supporting student or community groups, preferably within a Students’ Union or membership organisation.
• Proven experience planning and delivering events from concept to completion.
• Experience providing advice, guidance, or training to volunteers or student leaders.
• Experience working collaboratively with internal and external stakeholders.
• Experience using data to inform planning and evaluate impact.

Essential Skills and Abilities

• Strong organisational and time management skills, able to balance multiple projects.
• Confident communicator with excellent interpersonal skills.
• Creative approach to developing inclusive, engaging events.
• Able to empower and coach student leaders while maintaining accountability for compliance.
• Skilled at producing clear reports and managing administrative systems.
• IT proficiency (email, databases, spreadsheets, content platforms).

Knowledge

• Understanding of student engagement and barriers to participation in higher education.
• Familiarity with event management best practice, including risk assessment and health & safety.
• Awareness of equality, diversity, and liberation principles in activity planning.

Education

• No one specific qualification is required, but evidence of recent continuing professional development in a professional area relevant to the post is desired. For example: ILM, City & Guilds etc.

Personal Attributes and other requirements

• Able to travel within the Borough and region and to other sites at Avery Hill & Medway.
• Able to work some evenings and weekends and stay overnight where necessary
• Works well in a team with a flexible approach to work
• A commitment to the principles and practices of equality and diversity
• An ability to apply awareness of diversity issues to all areas of work
• Commitment to the values and ethos of GSU

Closing: 07/01/2026

Interviews: w/c 19/01/2026

Salary: £29,777.78 - £33,513.92*

*Successful candidates will start at the bottom of the salary banding

Hours of work: 35 per week

Location: Greenwich, with travel to Avery Hill and Medway campuses as needed.