Job Description

Duties and key responsibilities

Human Resources

• Develop and monitor HR policies and procedures that are in accordance with employment legislation, GSU’s culture, vision and values.
• Produce relevant papers to submit to the Appointment, Staffing and Governance Committee regarding any proposed changes.
• Oversee the Training and Development of all staff at GSU.
• Update employment contracts and handbooks to ensure compliance with all relevant legislation and current policy.
• Work closely with senior managers, providing them with guidance, in relation to Human Resources.
• Support and promote staff welfare, health and safety and security.
• Develop and monitor overall HR strategies, systems, tactics and procedures across the organization.
• Nurture a positive working environment.
• Strengthen people development strategies.
• Produce budget reports yearly for administrations, office management and relevant salaries.
• Create a forecast twice a year in line with the Trustee Board meetings.

Governance Support

• Support the Chief Executive in servicing the Trustee Board and Committees including minuting meetings.
• Update external Governance systems such as Companies House and Charity Commission websites.
• Provide executive support to the Chief Executive, and others on request; including organising meeting requests, document drafting, meeting minuting.
• Maintain central filing systems and records, liaising with the Chief Executive.
• Take responsibility for keeping all staff up to date with relevant information e.g. phone lists, mobile phone bills, working with senior staff and the Finance team as required.

Health and Safety Manager

• Lead the internal GSU Health and Safety Committee meetings, scheduling meeting, creating agendas and communicating these with the committee.
• Review all Risk Assessments bi-annually with the help of the H&S committee members, to identify potential hazards in the workplace and implement controls.
• Report any incidents to the Finance, Audit and Risk and Board of Trustees at every scheduled meeting.
• Ensure all GSU staff are provided with mandatory health and safety training.
• Provide regular updates and communication to the wider teams, ensuring adequate knowledge of compliance and procedures.
• Ensure employees have access to the required PPE and are trained on its correct use.
• Investigate accidents and near-misses to determine root causes and take corrective actions.
• Promote wellness programs to improve employees' physical and mental health.
• Keep records of safety inspections, incidents, training, and any health and safety-related documentation.
• Foster a workplace culture where health and safety are prioritised, encouraging employees to actively participate in safety efforts.

Office Management

• Work closely with the HR and Office Coordinator on any requests for furniture and office moves.
• Oversee general office management across the three campuses.
• Handle office budgeting, expense tracking, and invoice processing.
• Implement and uphold office policies, procedures, and safety protocols.
• Manage office equipment and ensure all devices are functional and maintained.

Stakeholder management

• Work collaboratively with other agencies, developing links and networks across the statutory and voluntary sector in order to provide a range of services to meet the needs of GSU

General Responsibilities

• Represent and be an ambassador for GSU
• Be flexible and carry out other associated duties as may arise, develop or be assigned in line with the broad remit of the position
• Maintain and improve competencies through continuous professional development
• Abide by organisational policies, codes of conduct and practices
• Support and promote diversity and equality of opportunity in the workplace
• Treat with confidentiality any personal, private or sensitive information about individual organisations and or clients or staff and Project data
• Any other duties commensurate with the accountabilities of the post.

Personal Specification

Skills and Abilities 

• Previous experience of working with Governing bodies and senior leadership teams.
• Clear communication skills face to face and on the phone or email.
• Ability to troubleshoot difficult situations, and deal with them calmly, efficiently and effectively.
• Writing skills – produce reports and ability to write succinct documents on complex areas.
• IT skills at a level that supports report writing, email, internet and database.
• Time management and organisational skills.
• Ability to engage and motivate others.
• Self-motivated with the confidence to work alone but can also work co-operatively and flexibly as part of a team.
• Ability to stay focused and efficient in the face on changing priorities.

Knowledge

• Knowledge of HR best practice and employment legislation.
• Understanding of governance frameworks and compliance requirements.
• Working knowledge of health and safety legislation, risk management and workplace compliance.
• Understanding of office and facilities management, budgeting and administrative systems.

Education and Training

• No one specific qualification is required, but evidence of recent continuing professional development in a professional area relevant to the post is required.

Personal attributes and other requirements

• Able to travel extensively within the Borough and Region.
• Able to work some evenings and weekends and stay overnight where necessary.
• Works well in a team with a flexible approach to work.
• Commitment to anti-discriminatory practice and equal opportunities. An ability to apply awareness of diversity issues to all areas of work.
• Commitment to the values and ethos of the Organisation.

If you would like to have an informal chat about this opportunity please contact me at k.dawson@greenwich.ac.uk

Good luck with your application and I look forward to meeting you.

Best wishes,

Kate Dawson.

Opening: Friday 17th April 2026

Closing: Sunday 10th May 2026

Interviews: w/c 18th May

Salary: £39,284.46 pa

Hours of work: 35 hours per week