Job Description 

For the 25/26 academic year, GSU are recruiting for a student administrator to support with various administrative duties across our governance structures.

General Responsibilities:

• Facilitating meetings
• Minute taking
• Creating and sharing agendas
• Creating and sharing minutes and actions

Previous administrative experience is preferable.

Duties and key responsibilities:

• Facilitation: You will encourage participation from all attendees, draw out quieter voices, and manage dominant or aggressive participants.
• Preparation and planning: You will need to request and collate documentation for meeting agendas.
• Minute taking: You will use active listening skills to capture key points, discussions, decisions, voting outcomes, and action items.
• Prepare minutes: You will compile the notes into a clear, concise, and formal document, often using a template for consistency.
• Report and action sharing: You will ensure the finalised minutes are sent to attendees and relevant stakeholders in a timely manner.
• Maintain records: You will keep organised, accessible, and confidential records of all meeting minutes for future reference.
• Follow up: You will ensure that action items assigned during the meeting are documented and can be tracked.

Due to the requirements of the role you will need to be available for the below:

Board of Trustees:

• Thursday 9th October 2025 9:30 - 11.00 (Online)
• Thursday 16th October 2025 9.30 - 11.00 (Online)
• Thursday 23rd October 2025 9.30 - 11.00 (Online)
• Tuesday 4th November 2025 16.00 - 18.00 - Greenwich
• Tuesday 13th January 2026 9:30 - 11.00 (Online)
• Thursday 15th January 2026 9:30 - 11.00 (Online)
• Tuesday 20th January 2026 9:30 - 11.00 (Online)
• Tuesday 3rd February 2026 16.00 - 18.00 - Greenwich 
• Thursday 12th March 2026 9:30 - 11.00 (Online)
• Thursday 19th March 2026 9:30 - 11.00 (Online)
• Thursday 26th March 2026 9:30 - 11.00 (Online)
• Tuesday 7th April 2026 16.00 - 18.00 - Greenwich 
• Thursday 14th May 2026 9:30 - 11.00 (Online)
• Thursday 21st May 2026 9:30 - 11.00 (Online)
• Thursday 28th May 2026 9:30 - 11.00 (Online)
• Tuesday 16th June 2026 16.00 - 18.00 - Greenwich 

Scrutiny Panel

• 24th October 2025 @ 1pm-4pm (Online)
• 23rd January 2026 @ 1pm-4pm (Online)
• 27th March 2026 @ 1pm-4pm (Online)
• 29th May 2026 @ 1pm-4pm (Online)

GSU Council

• 3rd November 2025 @ 1:30pm-4pm (Greenwich)
• 26th January 2026 @ 1:3pm-4pm (Greenwich)
• 30th March 2026 @ 1:30pm-4pm (Greenwich)
• 1st June 2026 @ 1:30pm-4pm (Greenwich)

Other meetings as necessary. 

Job dates:

Opening: 05.09.25

Closing: 29.09.25

Interviews: 03.10.25

Training Dates: TBC

Panel: Ellie Snee and Mel Miles.

CONDITIONS:

Contract Casual

Hours Zero hours per week. 

Salary £12.21ph + Paid holiday on top of your hourly rate of 12.07% per hour

Notice period One Week

Can be based on any of the three campuses. However, some travel across the three campuses may be required.

Benefits Training opportunity. Personal development opportunities. Building verbal communication skills. Gaining essential knowledge and experience to further your career options. Working as part of a team. 

Details
£12.21 per hour
Location: anywhere , anywhere , GB